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Item No. |
Main Points, Conclusions/Discussions, Decisions, Next Steps |
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Administrative:
Meeting called to order: 7:06 p.m.
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Motions:
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Area Reports (brief update on activities/AI responses):
- see handout for balance and disbursements
- will not secure a credit card for DSC
- Coaches meeting – Thursday, June 14, 2007 at 7:00 p.m. at Banquet Center
- Preregistration forms
- Coaches applications
- CA United – U9/U10 will be academy format
- will reserve fields for tryouts
- trying to get through the rest of the season with paint purchased
- schools lined fields for their activities
- goals will cost ~$1500-$1600; still investigating
- need locks for shed
- fields will not be fertilized until fall
- June 1 date canceled
- Sponsors unwilling to donate
- May set an August date at Hawk Hollow
- Dates are 8/17-8/19
- Registration deadline a week earlier and charge $50 fee for late filing
- Reg. form finalized
- Team cap = 140
- Anticipate info re: 501(c)(3) soon
- Registration is difficult – planned to be electronic but not set up – planned to be available on the week after Memorial Day / can pay by credit card for extra $4 per registration
- Will ask whether players will tryout for USSF
- DeWitt soccer camp – June 11-13 (6-8 p.m.) ($50 fee/split equally between coaches and club)
- Shawn Burke and others from CA United for camp
- Field reserved - $60
- Request into Superintendent to send forms home through schools – plan to send home Fri, May 25
- pre-registration form will be available on-line shortly
- working on newsletter
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New Business / Discussion Topics:
Selection of Coaches Applications
- See handout
- coaching applications received for all teams but U13 boys
- coaches from U13 (to coach U14) have not committed to returning
- Bill Sepic will not return for U16 team
- sponsors not able to donate in spring – reaching max capacity in spring – tapped out
- silent auction – only two donations
- no golf outing
- Tony N. will investigate possibility for Club Day in fall as fundraiser incl. w/ fundraiser
- 16 tryout jerseys available – donate
- 40 blue/40 gold tryout jerseys priced from BLTs - $640 for tank tops (no elastic) / $580 for pinneys
- Coach will need to bring registration volunteers.
- Will set up tent and table for registration.
- May have enough U16/U19 girls to form three teams.
- Brannan's request re: coming back to DSC and have team play in Mid-Mich Soccer League – didn't follow policies and procedures to be named as a coach, therefore cannot participate in tryouts.
- DSC Blanket Sample – Fundraiser
- Coaching Packages
- DSC Jerseys
- Premier Club Involvement in Pre-Registration
- Boys Spring Team – Football Players Only
- DARA Community Group Meeting
- Financial Goals (Donation Requests)
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Motions:
Mark K. moves to approve the coaches identified by Matt Williams on sheet provided to DSC. Seconded by Tom W. Motion passes unanimously.
Tony moves to approve Dave Kracko to purchase new goals for U11/U12 fields in an amount not to exceed $2000.00. Seconded by Dee. Motion passes unanimously.
Matt moves to approve up to $600 for purchase of 80 tryout pinneys numbered on front and back and tub(s) for storage. Tom V. seconds. Motion passes unanimously.
Matt moves to approve that each DSC team for the 2007-08 year, and new teams every year thereafter, be provided $50 to purchase team supplies. Mark Helinski seconded. Motion passes unanimously.
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Reviewed the Action Items. See Action Item Table for specifics. |
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Meeting ends: 9:43 p.m. |
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Motions:
Motion to adjourn by Tom V. Motion seconded by Mark Helinski. Motion passes unanimously.
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Item No. |
Open Date |
Description |
Assigned To |
Target Date |
Closed Date |
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3/18/07 |
Item: Purchase new tryout jerseys.
Response: |
Matt Williams |
May
Mtg |
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3/18/07 |
Item: TNT to put together a proposal for academy style clinics for coaches and players. Also, include an a-la-carte pricing structure for services.
Response: |
Dan Raben |
April
Mtg |
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1/21/07 |
Item: Develop club mailing list.
Response: |
Tony Harris |
April
Mtg |
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1/21/07 |
Item: Develop club newsletter.
Response: |
Tony Harris |
April
Mtg |
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4/22/07 |
Item: Provide list of current coaches and teams within the club.
Response: |
Matt Williams |
ASAP |
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4/22/07 |
Item: Provide update on golf outing.
Response: |
Tony Noyola |
ASAP |
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4/22/07 |
Item: Talk to the DeWitt Township about the soccer fields and goals by the Community .
Response: |
Matt Williams |
May
Mtg |
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4/22/07 |
Item: Post sign in shed with contact information for those needing paint.
Response: |
Dave Kracko |
ASAP |
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4/22/07 |
Item: Purchase new goals for the U11/U12 field at the HS.
Response: |
Dave Kracko |
May
Mtg |
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4/22/07 |
Item: Have Dave DeSmyter submit his expenses for paint that was used for the game fields.
Response: |
Mark Helinski |
May
Mtg |
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4/22/07 |
Item: Talk to Doug Vettraino (?sp) about painting lines on practices fields on school property.
Response: |
?? |
May
Mtg |
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4/22/07 |
Item: The sprinkler system needs to be setup and a watering schedule needs to be coordinated.
Response: |
Dave Kracko
Tony Harris |
May
Mtg |
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4/22/07 |
Item: Setup Pre-Tryout Camp.
Response: |
Tom VanderWoude
Dee Krause |
May
Mtg |
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4/22/07 |
Item: Tent lease agreement. Finalize the wording for release.
Response: |
Toni Harris
Mark Kellogg |
ASAP |
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Item No. |
Open Date |
Description |
Assigned To |
Target Date |
Closed Date |
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4/2/07 |
Item: Try to add new kids moving to DeWitt to the age appropriate teams for the Spring season (Avery Beland – U9B, Ciucanu - U10B)
Response: Matt talked with the coaches and found spots for these players. |
Matt Williams |
April
Mtg |
4/22/07 |
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4/22/07 |
Item: Distribute Director’s phone numbers internally to the Board.
Response: Developed a phone list and distributed at the May meeting. |
Tony Harris |
ASAP |
5/20/07 |
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4/22/07 |
Item: Distribute March meeting minutes for approval.
Response: Attached to this month’s agenda e-mail |
Tony Harris |
ASAP |
5/20/07 |
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4/22/07 |
Item: Talk to Over30/40 Men’s Team about practicing on the AYSO/USSF fields.
Response: Talked with Roy Salazaar from the men’s team. They are going to move their practices around and avoid playing on sensitive areas |
Tony Harris |
ASAP |
5/10/07 |
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4/22/07 |
Item: Get out a general call for coaches through the general communications channels and on the website.
Response: Matt distributed the information and coaching application. Tony updated the website with the same documents.
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Matt Williams
Tony Harris |
ASAP |
5/1/07 |
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4/22/07 |
Item: Draft a motion based on the discussions from the April meeting for 4x4 tent usage.
Response: Based on feedback via e-mail, a motion was developed and agreed upon by all members. |
Tony Harris |
ASAP |
5/8/07 |
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4/22/07 |
Item: Develop a pre-registration form.
Response: Matt put together the following form:
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Matt Williams |
ASAP |
5/13/07 |