• Call Meeting to Order
• Adoption of Minutes
• New Format / Meeting Procedure
• Mail/Check Signatures
• Identification of All Keys
• Board Phone Numbers (Home/Cell)
• Coach List/Teams
• DSC Records – Repository Supplies

• Financial (Treasurer)
• CASL/USSF
• Fields
• Golf Outing
• 4x4 Tournament
• Dates
• AYSO
• Training/Education
• Communications
• Secreatary

Dee

Matt

Dave

Tony N.

Mark K.

Mark H.

Tom

Tony H.

Tony H.

Matt

Matt / Tom

Matt

Matt

Tom

Tony H.

Matt

Tony H.

Tony H.

Matt

Tony H.

Tony H.

• Meeting called to order: 7:15 p.m.
• Did not review the meeting minutes from the March meeting. They were not distributed with the agenda. Need to get them to the Board for approval. (AI8)
• Checks to be signed - 2 E-License reimbursement requests (1 USSF and 1 AYSO coach, who had a previous E-License).
• Discussed the new format for the agenda, meeting, and minutes. Section 1 is for quick administrative items, such as mail, signing checks, etc. Section 2 is for Directors to report on their area of responsibility. Just an update on activities. No discussion topics. Section 3 will be populated with discussion topics that were sent to the Secretary prior to the meeting. NO new topics allowed, unless considered important by the Board. Section 4 is to review Action Items for closure and tracking.
• Soccer equipment catalog delivered to Dave Kracko.
• Tried to identify who had keys to mailbox, small shed (by parking lot), large shed (by water tower). Dee has the 1 key to the mailbox. Many people have the key to the small shed (AYSO, Dave, watering volunteers, etc). Unknown who has key to large shed.
• Obtained Director’s phone numbers. Will distribute among the Board only. (AI7)
• Requested list of Coach’s and teams from Matt Williams. He has it and will provide it. (AI6)
• In an effort to promote and maintain organization within the Board and among members, I put forth a motion to allow Directors to be reimbursed for record keeping supplies. This would help the hand-off process should someone leave the Board. I will also purchase a small portable filing box to act as a repository for Board records. All originals should be stored in this filing box. In an effort to act in a professional manner, we need to maintain accurate records and make them accessible.

• Tony H. moves to allow each Director to be reimbursed up to $20 for record keeping supplies without prior Board approval, otherwise, prior approval is necessary; seconded by Dee; motion passes unanimously.

• Financial (Treasurer):
  We have over $23,523.33 in our account. Not much activity since the last report. We had an overall total of Revenue & Expenditures of -$981.66.
  Mark K. reported that our 501(c)(3) status notification should be coming soon, based on some indicators. Looks positive at this time.
• CASL/USSF:
  Not much to report from CASL, other than, CA United changing their structure and team offerings in Fall ’08. They will offer an academy style clinics for U10 on down. The price would include a certain number of clinics over a set number of weeks. It would also include Saturday play dates, where games would be played, but as a part of a league. CA United would field one competitive team per age group from U11 on up.
• Fields
  Fields are lined. There are 5 cases of new paint in the small shed. Schedules are all set with the City of DeWitt for the Sports Park Field.
• Golf Outing
  No report. Will request Tony N. provide one via e-mail. (AI9)
• 4x4 Tournament
  Mark planning to schedule a meeting within the next couple of weeks. The dates of the tournament will be August, 17-19. Should we get our 501(c)(3) status, that would allow us to approach the new Meijer for a sponsorship. Mark is also looking for a new chairperson.
• AYSO
  Registration coming up soon.
• Training/Education
  Reviewed current coaches and there is still one coach that does not have their E-License, Ken Brzowski. His year grace period is up after this Spring season.
• Communications
  Website partially updated. Still looking to get a newsletter created and a mailing list set. Working with Matt to get the addresses from the coaches.
• Secreatary
  No report.

• Fields (Practice / Game)
• Cancellation Policy – Dave K. to decide with or without input from Tony H. As a courtesy, a decision to cancel will be relayed to AYSO (Mark H.). Conversely, a decision to cancel AYSO games will be relayed to Dave K.
• Field abuse – Should be resolved with lacrosse. Matt Zamira and Dave Holden have agreed to stay off the soccer fields. The men’s over30/40 team still uses the fields. Tony H. will talk with Younnes to try and work something out. (AI10) Also, Dave K. will look at purchasing new goals for one of the larger fields (AI13). The current goals are too big. With the extra goals, we might be able to reconfigure the fields to help with distributing the usage. Matt W. offered to talk to DeWitt Township about their goals and green space by the Community Center. (AI11)
• All game fields are done. Paint for the fields is located in the shed. No paint should be used without notifying Dave Kracko or Tony Harris. Dave stated that there was some paint missing when he went to finish the fields. Dave was going to post a sign in the shed with his number and my number for people to contact if they need paint. (AI12). Dave DeSmyter needs to get reimbursed for the paint he purchased to line the fields (AI14).
• Practice Fields – It has been requested that we paint practice fields. Who would do it? Will the schools allow it? How much would it cost? The first question we need to answer is if the schools will allow it. Doug Vertraino(?sp) from the school maintenance department needs to let us know if it is allowed or not (AI15). There have been conflicting stories on whether it is ok. Once we know, we can make a decision.

• Coaching Topics
• Earlier Application Process – proposed by Matt to have coaches identified earlier that will be coaching the next season. This would help increase the registration of players, because the coaches would have more time to talk to AYSO players and parents to increase awareness. Participate in AYSO registration activities. The issue is that it goes against what is in our policies and procedures, so to get any changes in place would take to long. So, this topic is tabled until next year.
• Matt will get a general call out for coaches for the 2007-2008 seasons (AI17). Will also be putting together a new coaching application, so the information being provided by the coaches is more consistent. It will help if a decision between applicants is necessary.
• There is a coach who did not obtain their E-License certification during the last 12 months. Not sure if he is applying to coach for next season. Matt will talk to him about his plans. There is nothing to do until we determine if he wants to continue to coach.
• Tryouts
• Pre-Registration / Parent USSF Night - Matt will setup a table in coordination with the AYSO registration. This allows any questions about USSF by the parents to be answered. AYSO has a couple of possible dates in May (1^st and 2^nd Saturdays in May). He will also create a pre-registration form to help get information about players interested in trying out (AI19). This should help registering during tryouts. The information will be used to pre-populate the sign-in forms. Tony will put it on the website, as well.
• Pre-Tryout Camp – This is a go. We made $1000 last year. We had 61 participants. This year Tom is shooting for June 11-13^th (AI20). Dee has offered to help.
• DSC Tent Usage by Public
• It was determined that the Club is not in the tent business. To make it fair, an announcement would have to go out to the soccer community. Loaning of the tents may get out of hand, plus who is going to manage the schedule, the money, and the issues. There are liability concerns. Then, there is the issue of the condition of the tents. They are getting very worn. It was determined that the Board should at least honor the current requests. Since a few members had to leave early, a motion will be drafted and distributed by e-mail (AI18). Need to get the lease agreement finalized (AI21).
  

• Motion to adjourn by Tom. Motion seconded by Matt. Motion passes unanimously.

Item: Purchase new tryout jerseys.

Item: TNT to put together a proposal for academy style clinics for coaches and players. Also, include an a-la-carte pricing structure for services.

Item: Try to add new kids moving to DeWitt to the age appropriate teams for the Spring season (Avery Beland – U9B, Ciucanu - U10B)

Item: Develop club mailing list.

Item: Develop club newsletter.

Item: Provide list of current coaches and teams within the club.

Item: Distribute Director’s phone numbers internally to the Board.

Item: Distribute March meeting minutes for approval.

Item: Provide update on golf outing.

Item: Talk to Over30/40 Men’s Team about practicing on the AYSO/USSF fields.

Item: Talk to the DeWitt Township about the soccer fields and goals by the Community .

Item: Post sign in shed with contact information for those needing paint.

Item: Purchase new goals for the U11/U12 field at the HS.

Item: Have Dave DeSmyter submit his expenses for paint that was used for the game fields.

Item: Talk to Doug Vertraino (?sp) about painting lines on practices fields on school property.

Item: The sprinkler system needs to be setup and a watering schedule needs to be coordinated.

Item: Get out a general call for coaches through the general communications channels and on the website.

Item: Draft a motion based on the discussions from the April meeting for 4x4 tent usage.

Item: Develop a pre-registration form.

Item: Setup Pre-Tryout Camp.

Item: Tent lease agreement. Finalize the wording for release.