January 15, 2006 DeWitt Soccer Club Meeting Agenda

Board members present – Tom VanderWoude, Dave Kracko, Larry Tait, Dee Krause, Mark Helinski, Tony Harris, Toni Harris, Dave Barnhill

Board members absent: Chuck Murdoch, Tony Noyola

Visitors: Mark Grost, Mark Kellogg

Meeting called to order: 7:10 p.m.

Meeting minutes approved: Tom V. moves to approve November minutes; seconded by Tony Harris; motion passes unanimously

OLD BUSINESS:

1. Dee Krause - Treasurer’s Report:
• Handout re: account balances
1. Liability for lights approximately equal to cash in account
2. Golf outing made $7,162.00
3. Well project – total cost - $14,602.00 with monies anticipated from AYSO
4. Has Chuck asked CASL for field maintenance/improvement funds? (i.e. fertilizer, well)
1. $351 - $500
2. Dave B. will check with Chuck
3. Ask if we can get money from CASL for new goals

1. Establish multiple team criteria:

By the January, 2006 meeting, Chuck Murdoch will provide guidelines and procedures followed for 2005 boys tryouts and determining how the coaches and two teams were decided and formed.

- email out first iteration to board members for email comment

Elections will be held at the annual January meeting.

2. Establish evaluation criteria:

• lesson learned – gives coaches names of evaluators, tell evaluators to call coaches if they cannot attend, attendance by board members
• Chuck will prepare written policies on handling tryouts, evaluations, two-team evaluations

1. Tony Harris - Communications
• Has updated the web site with email addresses
• Will update progress and accomplishments on the board
• Put coaching application notice on the web site

 

1. Larry Tait – 4x4 Report
• This will be Larry’s last year to chair the 4x4 committee
• Recommends Mark Kellogg to take his position as committee chairperson and position on the board/members of 4x4 committee concur
• Income statements provided by Mark
1. 140 teams – biggest turnout ever and biggest in the area
2. Income nearly the same as year before because full sponsorships may be discontinued in lieu of discounts.
3. Net profit: $11,895.84
4. Two years of light payments remain
5. Radio spots provided were worth > $5000, not included in financial summary
6. Larry’s daughter, Erin, will help Megan with coordinating results; Larry will help Dave B. with scheduling.

Mark Kellogg will re-apply for a 501(c)(3)

- IRS claims that they do not have it.

2. Mark Helinski – AYSO Rep
• Mark Grost – Region 1297 Commissioner
1. Board Meeting on Thursday, Jan. 12
2. AYSO approved a $5000 donation to well project
3. Cheryl Conway needs itemized proposal to cut donation check
4. Coaches mtg – March 23 at 6:30 p.m. at Redeemer
5. Games will start April 22
6. Goalkeepers – need coaching expertise
1. Suggests that we pool resources (players and coaches) to organize an academy or club with 3 practices in spring and 3 practices in fall to assist with their development
2. Seek assistance from Shawn Burke as our director of coaching
1. Tom V. will communicate with Shawn Burke
1. One of the ’06 spring clinics should be directed toward goalie training – invite AYSO and CASL coaches and one player
2. Community Ed will want a piece of the profit – unless we are a 501(c)(3)
3. May need to go indoor – SoccerZone
4. Try to get dates in early to mid-March for goalie clinic –
5. Tony will contact Dan Raben if Shawn cannot help us with clinics
3. Stacey Heller may be a source of training

• See AYSO notes for activities re: goalie training
• E-license watch-dog: Tom contacted the four head coaches still need E-license
1. Dave DeSmyter
2. Mark Helinski – will attend soon
3. Jim Mahoney
4. Jim Davis – completed the certification
• proposal from Murphy Lawn Service to care for the High School Fields
1. 3 applications for fertilizer at HS fields: spring, summer, late fall
2. Topsoil and seed on bare spots at HS fields
3. See Murphy email to Tom dated 11/11/06
4. Anticipates $500 from CASL to offset these costs
5. Mark Grost – AYSO would support the expense of maintaining the fields

Tom VanderWoude moves to approve a maximum high school field maintenance expense not to exceed $2000 during the 2006 calendar year for seed, topsoil and fertilizer applications as approved by Tom VanderWoude by a supplier selected by Tom VanderWoude.

Motion seconded by Dave Kracko

Motion passes unanimously.

 

• Dave Kracko – Fields Report
• Should roll the field in early April while ground is still soft prior to start of season
• Mark Grost may want to incorporate a new hybridized seed, provided by Tru-Green, in a test area; will coordinate with Club and maintenance authorized by Tom V.
• Will obtain prices for new goals for at Herbison Woods.
• May purchase smaller goals for small-sided fields at high school field and move full-sided goals from high school fields to Herbison Woods fields.

1. Dave Barnhill – President
• New email address: Dbarnh1406@comcast.net
• Dave will check with Chuck on getting the notice for coaching applications out early
1. Toni Harris – Secretary

 

NEW BUSINESS:

Elections:

President: Dave Barnhill

Treasurer: Dee Krause

Secretary: Toni Harris

Golf Outing Rep: Tony Noyola

Communications: Tony Harris

CASL Rep: Chuck Murdoch

4x4 Rep: Mark Kellogg

Fields Rep: Dave Kracko

Training & Education: Tom VanderWoude

AYSO Rep: Mark Helinskis

 

Tom moves that current board members remain the same, with the exception that Mark Kellogg replaces Larry Tait, who is thanked wholeheartedly for his years of service.

Motion seconded by Tony Harris

Motion passes unanimously.

 

 

Next meeting scheduled for Sunday, February 26, 2006 at 7:00 p.m.

Motion to adjourn by Tony Harris

Motion seconded by Tom VanderWoude

Motion passes unanimously.

Meeting ends: 8:35 p.m.