11/6/05 DeWitt Soccer Club Meeting minutes

Board members present – Tony Harris, Mark Helinski, Chuck Murdoch, Tom VanderWoude, Toni Harris, Larry Tait, Dave Barnhill

Board members absent: Dee Krause, Angie Schneider, Dave Kracko

Visitors: Tony and Nancy Noyola

Meeting called to order: 7:12 p.m.

Meeting minutes approved:

Noyolas: considering taking Angie Schneider’s position

Query: Is the date set for every year.

• it’s been within a 3 week interval in May

Query: Participation?

• had 12 teams of 4 at $100 per person

Query: Hawk Hollow provides?

• box lunch in previous years and snacks afterward, drink tickets, putting and driving course open, silent auction

Tony organized an outing in Willowood in Portland

• $41 – 18 holes, lunch, cart and dinner
• Major sponsorships
• Gets freebies donated
• Signs donated
• Would attend DeWitt games to hand out fliers and encourage participation

Query: Sponsorships?

- can donate in a combination for 4x4 and Golf Outing

Motion: Mark Helinski moves that Tony Noyola join the Club as the Golf Outing Chairperson, replacing Angie Schneider. Chuck seconds. Motion passes unanimously.

Email address: tnoyola@ci.lansing.mi.us; nnoyola@edzone.net

NEW BUSINESS:

1. Boys multiple teams issue:

By the January, 2006 meeting, Chuck Murdoch will provide guidelines and procedures followed for 2005 boys tryouts and determining how the coaches and two teams were decided and formed.

Elections will be held at the annual January meeting.

2. Toni had not evaluators or board members present at her tryouts.

• lesson learned – gives coaches names of evaluators, tell evaluators to call coaches if they cannot attend, attendance by board members
• Chuck will prepare written policies on handling tryouts, evaluations, two-team evaluations

OLD BUSINESS:

1. Dee Krause - Treasurer’s Report:

• No report

1. Tony Noyola - Golf Outing Report – None – newly elected to the Board

 

2. Chuck Murdoch - CASL Rep – no report

 

3. Tony Harris - Communications

• Will update web site with coaching information
• Document decisions from meetings
• Suggestions/Feedback availability on the web site
• Board needs to adopt an issue resolution policy for response
• Will add 4x4 champ pics to web site

• Will step down after the next meeting
• Will meet with Mark Kellogg about taking over his position. Mark wants to take over the position.
• Add Kellogg’s name to email address for meeting reminder.

1. Mark Helinski – AYSO Rep

• no board meeting in a while
• web site is up and running
• newsletter is being developed
• well drilling commitment – 50/50 - final bill unknown but estimated to be nearly $15K
• open board positions on the AYSO board

• Formally contacted for reimbursement pursuant to guidelines for coaching clinics.
• Chuck has four requests.
• Dee will reimburse coaches $50 from DSC and Chuck will submit applications to CASL for reimbursement
• Tony Harris, Kurt Beck
• $300-$400 net from the SoccerZone soccer camp
• D and E coaching clinics are scheduled – Tom will send out schedule and DSC requirements
• Fields look great!
• Need to fertilize and seed, grub killer – would like to have Murphy Lawn price spring, summer and fall
• Chuck would like to fertilize on our own and purchase a spreader and have spot seeding done – but what about personnel.
• Tom will send out formal proposal to the board members

• by email

• met with school re: band practice area
• Pat Howard, Terri Reyburn, Vettraino, Wade
• Will not interfere with our area at this time.
• We will be charged for using lights during 4x4 in the future

Next meeting scheduled for Sunday, January 15, 2006 at 7:00 p.m. at Banquet Center

Motion to adjourn passes unanimously at 9:00 p.m.