Aaron Smith

DeWitt Soccer Club

Meeting agenda – Monday, June 13, 2005

Meeting called to order: Dave Barnhill, Chuck Murdoch, Dave Kracko, Mark Helinski, Dee Krause, Tom VanderWoude, Tony Harris, Toni Harris, Larry Tait, Angie Schneider

Guests: Shawn Burke, Todd Davis, Scott Helmic, Wendy Embs, Kurt Beck, Jason Davis, LeAnn Droste, Jack Schneider, Dan Yingling, Jim Davis, Scott Fuller, Dave DeSmyter, Tony Noyola

Guests remaining for regular Board meeting: LeAnn Droste, Mike Toth, Wendy Embs, Shawn Burke, Kurt Beck, Dan Yingling,

Review meeting minutes from previous meeting:

Angie moves to approve the minutes as read, Tony seconds the motion, motion passes unanimously

AGENDA

Coaches Meeting – called to order at 7:05 p.m.

- Format for registration – same as in previous years, except updated registration fees and ref fees, roster sizes

Forms are on the CASL web site along with directions

- Soccer Club fee – adjusted to take in our DOC – tentative; will let the coaches know if it will change, but use the numbers to

- Questions re: two teams in an age group – will be based on the numbers that show up and whether it is realistic to form two teams – will have to decide each team on an individual basis

- Chuck has received many phone calls re: two teams

- 340 AYSO registrations with 40 noting trying out for U9.

- Dan Yingling – minimum roster for U9 is 8 players (down from 9)

- Board will decide whether there will be two teams in a particular age group

Can we set a date on when coaches will notify parents – typically July 1 is the earliest date – can’t force the kids to make a decision before July 1

- need coaches to sign up to evaluate for other teams

Will Shawn be present at tryouts?

Will he have suggested drills to run for all groups or do coaches decide?

typically coaches decide tryout drills themselves

Shawn can make 21^st for sure and maybe late tryouts on 15^th and 16^th

Chuck is passing on to coaches any communications re: people requesting make up tryouts and he’s up to date on passing that information on

Chuck does not need to know when the make up date is set; coaches can set their own dates for make up tryout; coaches need to make arrangements for evaluators at the make up tryout

Coaches contact Chuck for numbered jerseys needed for tryouts

Recommend 2 evaluators in addition to the coach.

Anticipated assistant coaches are not to be on the field at tryouts.

Two teams – special meeting will need to be called

To name coaches and how the teams are formed.

Dan Y. – don’t draw names out of a hat because positions need to be taken into consideration

People who didn’t meet deadlines for submitting coaching letters – this is a consideration

Taking younger players

DSC rule is three players playing up (CASL rule is different)

If players are not playing in a premier league certified in MSYSA, then the dual roster players on teams that are not certified premier teams are able to make the DeWitt team the primary team

There is a limit of 3 dual rostered players limited to a team

DSC coach has the discretion to decide not to take any players seeking to dual roster

Mike Powell may be substitute coach for Dan Schaeffer

Questions on DOC

is Shawn available for AYSO coaches? Info was supposed to be passed out to AYSO coaches and wasn’t; Shawn was only provided with USSF coach emails and practice info
AYSO coaches should be required to have a 2 hour session with Shawn (since they are not required to get E license)

Coaches like uniforms

B. Reports and Old Business - Meeting begins at 8:25 p.m.

Dee Krause – Treasurer’s Report

Motion that DSC provides the Treasurer and the President with authority to open a financial deposit account at any financial institution and the DSC Treasurer, the DSC President and DSC Secretary have authority to sign checks on behalf of the DSC Board; all checks written out of the DSC Board account shall require two signatures; seconded by Mark Helinski; motion passes unanimously

to get higher rate of interest

Jack suggests refinancing lights loan to get lower payment or convert lights loan to line of credit

Chuck Murdoch – CASL Rep

Tony Harris – Communications Report

Larry Tait – 4x4 Tourney Report

Consider handing out patches to participants having year added to patch

Merit scholarship for high school volunteers – Mark will sign off

Larry and his daughter will step down from scoring – Megan Murdoch will train under Erin to step into position

Use 4x4 to promote program

Mark Helinski – AYSO Representative

Tom VanderWoude – Training and Education Report

SZ camp this week – need canopy up
Only 25 participants – half of last year

Angie Schneider - Golf Tournament Report

- Made a profit of nearly $4,724.84

8) Dave Kracko - Fields Report

- well project

Permits have been applied for; Mark wrote letter and is awaiting permit after approval
Mark will call Chuck and they’ll contact F&W to begin drilling, possibly by the week of June 20^th
AYSO may commit to pay half the bill for the drilling

Will schedule a meeting to make final decision

DOH received a fax from Mark today and will meet with inspector in 7-10 days.
Price cannot increase but may decrease

- email from Jack Schneider: Well Issue:

I can get a hold of Dee if you wish regarding the well. Just have someone let me know and I will get the money ready if the Board wishes to borrow the funds. If the Board does, please have someone make a motion and approve that decision. If they wish to pre-set a loan limit.....say $15M... that is fine.

I have not read the By Laws yet, but I am assuming they provide authorization to the Pres/Treasurer to act once the board gives an approval.

May not take a loan out now

Balance in the Cash account - $33K + another $2K-$3K from golf outing

4x4 account is ~$2700 not including $1100 check from Mark K. + money to be turned over by Angie

For the lights, still have three payments of $15K

Should not take out loan for well and will refinance if necessary, but another

Chuck moves that DSC pay a maximum of $10K from general account to pay for the well, seconded by Dee – motion passes unanimously.

9) Dave Barnhill

C. New Business

Todd Davis’ request to allow more than three younger players to play up.

It is a DSC rule that only three younger players may play up so that teams below will not be hurt by losing too many players
Shawn says that long term there are more problems if too many players play up because teams keep taking from the team below – domino effect

3 is a good number

- Board unanimously votes that based on input from DOC and coaches, DSC’s rule limiting each team to only 3 younger players playing up on a certain team.

Whether and how 8^th grade players, who must play on U16 due to age, may be allowed to play on grade level team (U14) during the season when high school age U16 players are playing high school soccer and there are not enough players not playing high school soccer available to play U16. (i.e. Becca Toth and Kayli Graham)

Mike Toth did research on GVSA which passed a rule allowing for this specific instance
Toni spoke with Dave Thomson (CASL), MSYSA rep and USYSA rep – it is a national rule that we must abide by

Suggest checking with JV coach about having her practice with JV soccer team
No girls teams signed up for spring in premier

CASL informed Toni that she may not bring her team back into CASL’s Elite division for the -05-06 seasons because she does not have an 04-05 CASL record.

Toni’s team will be playing MCL this year

Club patches for tournaments and for future seasons

What are the rules for distributing them to teams? 1 set free to each team for one tournament/season (2 in total for fall and spring) and charge for additional sets; fees?

-Tony moves that each year existing teams will receive two sets of patches, upon request, and patches for new players without charge, new teams will receive three sets of patches, one for each player and two sets for exchange upon request, without charge; teams must pay $1 per patch for any additional patches requested. Seconded by Angie; motion passes unanimously.

Director of Coaching – do we continue using DOC; services; fees; who pays fees

Email from Chuck Murdoch:

I have the new DSC team fees figured to include our director of coaching.

Fees are for each season (fall and spring)

U9-U10 $180.00

U11-U12 $217.00

U13 and up $262.00

It works out to approx $18 per player per season.

$3000 charge planned to pay Shawn and split among teams at a total of $9 per player per season.

1 scheduled practice per team – schedule with coach prior to practice / season

3 2 hour clinic sessions / season

Preseason

Midseason

End of season

Session information sent via email and to update web site

Indoor clinic

League days and then plan for practice / season

Choice between attending a second practice or a game / season

During the seasons, provide a monthly update on services provided

2 $1500 payments – 1 in fall and 1 in spring

Chuck moves that DSC accepts Sean as DOC for ’05-’06 seasons pursuant to parameters set forth above, seconded by Angie; motion passes unanimously

Sean will provide a one page report summarizing services provided during Spring ‘05

Sean will make tryouts scheduled for June 21 and as many others as can on June 15, 16

Procedure for issues and questions brought to board members

Issues that can wait until the next meeting to be discussed
Time sensitive issues

If send an email and need info back, don’t get response back within 4 days, then call the board members to handle the issue

Uniforms – supplier and printing

Chuck has two bids for uniforms – SoccerLocker and Back of the Net
Wendy can call Eurosport to order her uniforms
Team reps can go where they want to get their uniforms
Board will pay for adding logo and number to jerseys

SoccerLocker:

Adult

Jerseys - $26.25

Shorts - $15.00

Socks - $6.75

Youth

Jerseys - $22.50

Shorts - $13.50

Socks - $6.38

Back of the Net – jersey - $23 adult - $20.00 youth

Short - $13.25

Socks - $5.75

Lori Bogart – email re: questions about two teams in an age group

will they be equal teams or A/B teams

Tryouts and planning for two teams for lower age groups

Tentatively schedule Special Meeting for Wed. June 22 at 8:00 p.m. for one hour

Tryout matrix as set for ’05-’06 tryouts will remain the same each year and coaches will need to provide input on availability for their assigned date during the April meeting of each year.

Meeting adjourned – 11:30 p.m.

Angie’s cell phone – 517.242.3900 – will be gone all summer