DeWitt Soccer Club

Meeting Minutes – Monday, April 18, 2005

Board members present: Chuck Murdoch, Angie Schneider, Tony Harris, Tom VanderWoude; Dave Kracko; Mark Helinski; Larry Tait; Dave Barnhill

Visitors present: Jack Schneider

Meeting called to order: 7:18 p.m.

Review and approve meeting minutes from March, 2005. Tom motions to approve the meeting minutes as written. Mark seconded. Everyone approved.

1. Mark Kellogg - Dee Krause

• No update.

1. Chuck Murdoch – CASL

• Will send an e-mail through Tom. CA United will be hosting a CA Days over at Hope field. They will have coaches and player clinics, concessions, etc. on 4/30 (Sat.).

• Capital Area Classic is looking to draw local area teams. Will be offering more age groups. They might be providing discounts to those that volunteer their time.
• Will be putting the tryout schedule together, once he has the premier schedule. We see if we can get an earlier tryouts for the younger teams.
• Will put out the coaching requests soon. The letters need to be in by May 15^th.

1. Dave Kracko – Fields

• Everything went well this past first weekend. The fields were lined and ready to go. They have a few ruts. They are dry and need some rain.
• Dave saw some teams practicing on the HS fields. They said that they had Board permission to practice on it. Board feels that we should control were the practices take place. They can practice anywhere except the two large U10 fields. They get to much play time as it is.
• Dave bought 4 cases of spray paint for the field. Should last a few weeks.
• Port-A-Johns are out there.
• Community Ed called Dave and asked for available times for all fields. They are getting requests for field usage and we have blocks of time scheduled, currently.

1. Tom VanderWoude – Training

• Fertilizer Question - I'm putting this out to everyone and looking for responses as to whether or not everyone is in favor of getting fertilizer for the fields in the near future. I believe we have the $ necessary to get the early spring fertilizing done. Last year Murphy Lawn Service did it for us.
  I have not contacted him for this year, without checking with everyone first. Last year he told me that I could buy the product and pick it up from him and we could use his spreaders and save the labor costs. I would be willing to spread the stuff and have a verbal commitment from Mark Helinski to do the same. I'm sure Kracko will assist as well.
  From last years paperwork, we had 550 lbs of fertilizer put down. Last years cost (just for the fertilizer) was $209.00. I would propose us purchasing 700 lbs this year and putting it down ourselves. I think the cost will be around $270.00. I believe we should fertilize the high school fields and Fuerstenau again. This is the time of year to get the grass going and assist the new growth. We did invest in over 1000 lbs of grass seed last year. That seed is still in the ground. With water on our horizon, I would like to hear from everyone with their thoughts on this investment.
  By the way, (Murphy Lawn Service / Jeff Murphy) did commit to me to be a "premier level sponsor / $250" for the golf outing/4x4. He did this without knowing I might be coming to him for more business. For Angie, I will get you the $ when I get the check from him. I'd like to get this fertilizer on the fields asap, your thoughts?
• Tom motions to go with Murphy Lawn Service to obtain fertilizer and equipment to cover the HS fields and Furstenau fields with a not to exceed $300. Angie seconded. Everyone was in favor.
• SoccerZone Camp – Went to Pat Howard to get the paperwork and gave it to Dan Jury to fill it out. It will be 6/13-17. Tom will assist them in promoting this event. Community Ed stance is that SoccerZone is a for profit org, and they can’t send info through the schools. Tom will look into this.
• There is an E-License clinic on 7/30-31 in Wyoming.
  

1. Tony Harris – Communications

• Need to get the golf outing flyer on the website.
• We will probably want to get more decals, but not quite yet.
• All the domain name information has been transferred to Tony from Jean Warmington.

1. Larry Tait – 4x4

• The flyers are out.
• The fields are secured.
• Larry looking for someone that wants to be scheduler. They can learn this year, with the hope of taking it over next year.
• BLTs will do the Premier Level Sponsorship for the golf outing and 4x4. They will also do the shirts again this year.
• Larry will get a meeting together next month (May) during the DSC meeting (7pm). It will be first on the agenda.
• We will look to expand the number of teams this year. Need to ensure we get commitments for referees. The boys varsity team does not have a game that weekend. Need to get the girls team more involved.

1. Angie Schneider – Golf Outing

• Is getting sponsorships.
• She is looking for door prizes. Any ideas or donations from the Board?
• Looking for holes sponsors. Loosing a few from last year.
• Still looking for teams. Mark will take a bunch to AYSO.
• Silent Auction items.

1. Mark Helinski – AYSO

• Player Registration for Fall ’05 / Spring ’06 – May 7^th and 21^st (Saturdays). Visit the tent at the AYSO fields.
• The trailer needed to be moved because of complaints from real estate agent at Hawthorne Woods.

1. Dave Barnhill

• Chuck and Dave met with Sean. Starting on 4/29 (Friday) there will be 4 consecutive coaching clinics at the Sports Park. Sean will send out the e-mails and reminders. All the practice schedules have been given to him. He is pulling all the game schedules so he can watch some games. He will be attending the Board meetings to provide an update. We can expand it from there. AYSO is invited to those clinics, as well.

Old Business:

• School is in favor of us doing this. We just need to get approval.
• BWL – Irrigation only. Estimated a 2" irrigation line would be a $3900 connection fee. Then there would be installation cost (material and labor). Materials would be around $2K. Not sure on labor. We can use BWL people, or they will provide a list of certified installers. The ongoing charge would be $1.48/ccf (1ccf=748gal). Randy Rooft is a BWL Eng. at 702-6114. Diana Paul is also a contact – 702-6483.
• Well – Will approximately $14K. Only one estimate for the well (Maurer Parks) and electrician. Estimated 250ft, 6", 7.5hp pump well. We can knock off $3k if we can get the trenching donated, maybe by the school. Chuck might know someone who could put the well in, but not electrical. He will check. It could save some money. Vince Villona found that there is a service panel inside next to the pool. Electrical could be pulled from there.
• If we are going to do this, we need a proposal by 4/28 for the next school board. Dennis will agree to an initial five year agreement. Then we would have to re-apply for the next five, but there is pretty good chance to get it. They do not foresee any expansion over there. We would set it up to own the well.
• We would want to target June 15^th. We would look into getting a loan from 5/3 bank. We would move our main account over to them, and look at a good rate loan. We might re-shuffle the light loan.
• It looks like a well would be more cost efficient in the long run. We could also charge the baseball org for them to use water for their fields.
• Jack (5/3^rd) showed up to the meeting to talk about financing options. He said he would be willing to talk about it.
• AI: Dave/Chuck – proposal to the school board
• AI: Mark – Draw up a site plan.
• AI: Tom/Chuck – Will look at additional cost proposals/options/discounts for the well.

1. Dave Kracko – Nothing

 

2. Angie Schneider - Nothing

 

3. Chuck Murdoch – Nothing

 

4. Tony Harris – Nothing

 

5. Larry Tait – Nothing

 

6. Mark Barnhill – Nothing

 

7. Tom VanderWoude - Nothing

Chuck motioned to adjourn at 9:27pm. Larry seconded. Everyone in favor.

Next meeting on 5/16 at 7:00pm at the Banquet Center. Dave will not be at the meeting.