DeWitt Soccer Club
Meeting minutes – Wednesday, July 26, 2004
Board members present: Dave Barnhill, Dave Kracko, Chuck Murdoch, Toni Harris, Tom VanderWoude
Guest – Mark Helinski
Meeting called to order: 7:35 p.m.
AGENDA
A. Reports and Old Business
Emailed report -
Will e-mail Tony a copy of our by-laws this week for the Web site.
Also, received an e-mail from Terri Bailey asking for a check regarding 1/2 of the deposit for team uniforms. I have not sent her anything. It was my understanding that the teams were dealing with her on an individual basis. The deposit should be made by each team. The club should not be in the position of financing the obligations of the individual teams. Please let me know if I am supposed to be doing anything further regarding this.
- Dave will contact Mark to discuss the situation
- The teams will pay the board and the board will pay the Terri
- Terri wanted DSC to make a deposit
- Works similar to ordering sweatshirts
- teams all registered and turned in, no problems
- out of town and missed last CASL meeting
- received $500 check for fields and gave to Mark to deposit
- coaches received reimbursement for E-license
- will pick up paint from Johnny Mac’s for 4x4
- wants to water field – talk with City and Township with trucks to hose it down
- need to fertilize in the fall after 4x4; Tom’s friend will give us a deal on fertilizer
- talk about enlarging field for U11 (have three U8 fields, only scheduled for 2)
- Tom can get seeding co. back to do more seeding
co. unhappy about goal area at Fuerstenau
may bring topsoil in and seed again
- Comm Ed – field reservations from Chuck, AYSO reservations – wants to get blanket reservation on behalf of DSC and AYSO for practice and games
- Dave and Mark H. should get together and move forward as DSC/USSF/AYSO with signatures of each for both groups
- AYSO typically has fields from 8-1, USSF games scheduled after 1:00
- HS, HW, Schavey Road, Fuerstenau, Scott School (?)
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- Tom moves to make Mark a new member of the board
- Toni seconds, motion passes unanimously
- no report – the new guy
- will email report
- needs copy of newly adopted bylaws for web site
- working on decals
- have patches in
- great job with web page!
- 4x4 meeting set for a day between next Monday, August 2 – Wednesday, August 4
- Goalie camp offered to DSC community by Scott Helmic/Tony Harris
- Tom says he’ll help
- last year it was difficult b/c of time
- charge $$ to come in on a Sat to work with HS kids and coaches – half to AYSO, half to USSF
- checking for local E-training, none yet
- closest is Wyoming, MI in 2-3 weeks
- will email all coaches when local training is available
- $876.40 was our cut of the SoccerZone camp in DeWitt
- Dan Jury says DeWitt is the most successful community for doing the camp
- 16 DeWitt kids signed up for CASL soccer camp at Hope
- MLS camp is in August
- get more information out about being "ball girl" or "ball boy" at the HS games and get free snacks
- Dave Kracko knows semi pro players who would come in with a camp if we wanted
- Tom’s idea to get Soccer clinic – meet the HS players (t-shirt maybe or patch) and get training – pay $20-$25 portion to HS, portion to AYSO, portion to USSF
Email report -
Delivered the certificates to Hole sponsors and sent Thank you's to door prize donators.
- thanks to Angie for a job well done!
B. New Business
Club Uniforms – sizes, printing, logos, availability, cost
- teams making it in there
- cost issues – adult uniforms will be more expensive by $10 ($65 child, $75 adult)
- supply and demand – straight neck v. v-neck à supply and demand
- sock price discrepancy – ordered with uniform quoted $6 if order now, if order in the spring will cost $9
- number color will be? White jersey = blue number; blue jersey = white or yellow to bring DeWitt colors back to the uniform and look less like East Lansing; Each board member prefers yellow numbers
- availability of white jerseys – back ordered until November???
- putting logo on uniform will be $10 per uniform, Soccer Locker can get the printing done in 48 hour period – will bid it to BLT for price comparison – put logo or number on short? (Chuck will check with BLT) (146 uniforms ordered by Terri)
- teams will pay the board and the board will pay Terri
- next year tell the coaches about the uniforms available, etc., fewer teams to deal with
- same cost – have Terri do it – who pays for putting on the decal.
Patches – each team gets patches for team members
- each team gets 1 patch per player and 1 patch per player per tournament
- thanks to Tony for his work in getting them done
Merchandise availability – towels, decals, shirts, pullovers, patches, etc.
- sale at 4x4
- Terri Murdoch doing sweatshirts (crew)
- High school is having a clothing drive
- Dave showed the logo
- lots of clothes, jackets, hats, towels, blankets
- submitted for approval to 4x4 committee
- DSC will get a kick back from her sales
- DSC to sell decals($5), patches ($3) – both for $6
(Tony – add the info to web site)
- available to order on web site
Communication/decision making process for time sensitive issues (i.e. U11 Girls team)
- calling tree – pager, cell phone, email
- designate a point of contact by issues and rep on board
- need a back up in case person doesn’t feel they are getting an adequate response – Dave Barnhill
U12 Girls team moving to Michigan Champions League
- Two ways to look at it – Tom’s (Toni did what she had to do, we need to support her) or Dave’s (Toni abused her position as a board member)
- Tom requests a letter from CASL stating their position in writing
- Board member taking advantage of position according to Dave
- According to Toni – She acted only as a coach and did not disclose that she was a board member and Chuck took advantage of his position as a DSC board member in calling the MCL president to discuss Toni’s team
- Chuck claims he did it as an individual, then as a CASL rep
- Concerns that CASL could kick us out of the league
- not likely as a business decision and loss of money
- Teams who don’t have an option for Elite league may want to play in MCL
- Dave asks why Toni called CASL board members and not DSC
- Toni didn’t get all info until 7:00 p.m. that evening and sent out application overnight
- Dave has spoken with others and they are supportive of it
- Dave went to CA registration meeting – noticed there was a DeWitt team and was questioned – no response
- Chuck received emails re: the issue – no response
- CA United wonders why the girls didn’t tryout for CA United
Toni responds:
- wanted to stay together in DeWitt
- play for "DeWitt"
- do not want to pay the excessive charges
- do not want to travel to Lansing to practice
- DeWitt Soccer Club logo and name removed from the web site
- list only DeWitt Dashers
- not yet – wait until discussion as an entire board
- tabled until the next meeting with all members
- Dave and Toni take discussion off line
ROUND TABLE DISCUSSION
ITEMS FOR NEXT MONTH’S AGENDA
Next meeting = Wednesday, August 25 – Dave will check date and soccer teams.
Meeting adjourned: 9:27 p.m.